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Dry run before you commit
See exactly where every document would be filed - including name clashes and unreadable pages - without a single file being created, moved or logged.
Barcode-driven document filing for Windows
Scan the stack.
Everything lands where it belongs.
Sqrted reads the barcode on each separator sheet, splits the scan into individual documents, and files every one into the exact folder and file name written into that barcode. No sorting. No renaming. No dragging files around.
Free to try, no signup · Windows 10/11 · No .NET or other prerequisites
How it works
Three steps, then it's just… done
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1
Put a barcode on the front of each document
The barcode holds the destination - a folder path and file name, like
PODs/2026-08/POD-44821. Print separator sheets, or use barcodes your system already produces. -
2
Scan the whole stack in one go
Your scanner drops a single multi-page PDF into a folder. That folder is all Sqrted watches - one line of setup naming where its documents belong.
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3
Press Run
Sqrted splits the batch at every barcode, creates any folders it needs, and files each document under its own name. Originals move to
processed; anything unreadable goes toerrorso nothing disappears quietly.
Features
Built for people who actually run the scanner
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Many sources, many destinations
Each source folder carries its own destination. A depot's scans, the workshop's dockets and head-office invoices can all file to completely different places at once.
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Works with the cloud you already have
File into any synced folder - OneDrive, SharePoint, Dropbox, a network drive. No API keys, no OAuth, no connector to configure.
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Never silently overwrites
Choose per destination: keep both copies with a numbered suffix, replace the old file, or hold the duplicate aside for a human to check.
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A record of everything
Searchable history of every run, plus a plain-text log and a CSV listing each document, its barcode, page range and where it landed. Auditable, and easy to feed elsewhere.
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Runs without you
Turn on watching and documents file themselves as they arrive, from the app or as a Windows Service. If anything needs a human, it emails you or posts to Teams or Slack.
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Works with the barcodes you already have
If your barcodes are plain job numbers rather than paths, routing rules turn them into destinations. A lookup table handles the cases rules can't.
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Separator sheets, built in
Print QR separator sheets straight from the app: type the destinations or paste a CSV of jobs, then put a sheet in front of each document.
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Reads difficult scans
When a page doesn't read first time, Sqrted cleans the image up and tries again, so faint, grey and washed-out scans still come through. PDF and multi-page TIFF both work.
Why Sqrted
The barcode decides the whole path - not just the file name
Most barcode filing tools split and rename a batch, then drop everything into one output folder. Sqrted treats the barcode as an address.
| What you need | Typical barcode filer | Sqrted |
|---|---|---|
| File into different folder trees from one batch | One output folder per running instance | Full folder path comes from the barcode |
| Different destinations per scanning site | Buy and configure extra service instances | A small config file inside each source folder |
| Check the result before it's real | Run it and inspect the damage | Dry run simulates the entire pass |
| Deploy to another machine | Re-enter the whole configuration | Config travels with the folder |
Pricing
Simple, perpetual, per machine
Desktop
US$100 / machine
- The full desktop app
- Unlimited source folders and documents
- Dry run, routing rules, separator sheets
- PDF and TIFF, command-line tool included
- Every 1.x update, free forever
Most popular
Unattended
US$500 / machine
- Everything in Desktop
- Runs as a Windows Service
- Watches folders continuously
- Email and webhook alerts on failures
- Every 1.x update, free forever
Buying for a team? Volume pricing applies automatically.
| Desktop seats | Each | Unattended seats | Each |
|---|---|---|---|
| 1 to 5 | US$100 | 1 to 4 | US$500 |
| 6 to 10 | US$75 | 5 to 9 | US$425 |
| 11 and up | US$50 | 10 and up | US$350 |
Tiered, so ten Desktop seats come to US$875 and twenty to US$1,375. A seat covers every 1.x release for good; version 2 will be a new purchase with 25% off for existing customers.
Try it on today's scans
Install, point it at a folder of scanned PDFs, and hit Dry run. You'll know within a minute whether it works with your paperwork - nothing is changed until you say so.
Windows 10/11 · 64-bit · Everything bundled, no prerequisites · v1.4.1 · portable .zip